The Beauty Backed Trust are hiring an Administrative Assistant to help support with the day-to-day running of the Trust.

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Job Description

The Trust Administrative Assistant will be responsible for providing day to day administrative assistance for The Trust and the Trust Manager. The person in this role must be a self-starter, take initiative, have a strong work ethic and attention to detail as well as being able to multi-task.
The candidate will be responsible for providing seamless and professional administrative support to enable the smooth running of the Trust.

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Responsibilities

• Providing project administrative and co-ordination support to new and on-going projects and campaigns including but not restricted to the Grant Programme
• Meeting management – Co-ordination and scheduling of internal /external meetings and conference calls, video conference meetings for the team both internally / externally
• Creating and distribution of agendas and meeting minutes
• Research appropriate articles and statistics for social media, a newsletter and website articles
• Provide general administrative assistance to the Trust Manager
• Email inbox management
• Answering general enquiries
• Liaise with the Advisory Board and Brand Ambassadors as required

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Experience / Skills required‍

• Strong organisational, time management, planning and administrative skills including excellent attention to detail
• Enthusiastic, proactive approach with a good use of initiative and flexible, can-do approach
• Discretion with regards to handling of confidential information    
• Must be able to work by themselves and as part of a small team
• Effective prioritisation of multiple projects
• Excellent written and verbal communication skills
• Ability to work in a very fast paced team with very busy Trustees
• Social media and website support
• Excellent ICT skills including Outlook and Excel, data collection, working with improving processes and procedures
• Ability to write well-structured agendas and meeting minutes
• Ability to work independently, seeking advice and support when appropriate
• Experience/knowledge of the Beauty Industry is ideal but not essential
• Experience in fundraising is ideal but not essential

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Role

• Home based with travel to London for meetings and events when required
• Part time to full time hours (minimum of 25 hours per week)
• 20days holiday (pro rata if part time) plus Bank Holidays
• Salary £25,000 (FT)

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To apply

To apply for the role, please email your CV to amy@beautybacked.com

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